We work alongside accounting firms to support clients whose day-to-day operations need more than bookkeeping. We help with their systems, their stock and jobs, their payroll and their people, so the numbers that reach you are right.
A different job, not more of the same
Your team already has the bookkeeping covered for most clients, and we’re not here to change that.
But some businesses need someone who understands how they actually run. Their stock system doesn’t match Xero, their job costing has drifted, or their staff never quite learned the software. A tidy reconciliation won’t fix that, because the problem starts upstream.
That’s our work. We’re operational bookkeepers. We get into the business, sort out how things flow, and keep them running well month after month.
Clients we’re a good fit for
Businesses where the systems are the work, such as a client who:
• Runs several entities, locations or bank accounts that all need to line up
• Uses job costing, inventory or project tracking through WorkflowMAX, Unleashed, Fergus or Cin7
• Sells online through Shopify, Stripe, PayPal or AfterPay
• Has payroll with more moving parts than most
• Has outgrown their systems, or never quite set them up properly
• Wants someone to call during the month who isn’t their accountant
Why Living Business
We’ve worked in real businesses. Our team has run operations, managed systems and dealt with stock, staff, suppliers and seasonal swings. We talk to your client in their language.
We fix the cause, not just the transactions. If the same errors keep turning up in the file, we find out why and sort it at the source.
We stay. Some of our client relationships go back ten years, and our team stays with us too. Your client gets the same people who know their business, not a new face each quarter.
We know the software. Xero Platinum Partner, WorkflowMAX Gold Implementation Partner, Unleashed Implementation Partner, plus NZ Certified Bookkeepers.
We’re not accountants. That’s the point. We support your relationship with your client, and we never compete with it.
How we work with you
Every firm is different, so we keep it flexible. Choose what suits you, client by client.
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Partner with us |
Sub-contract to us |
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How it works |
You refer the client and we work with them directly |
We work as an extension of your team, behind the scenes |
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Who the client deals with |
Living Business, with you kept in the loop |
Your firm — we work under your direction |
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Who bills the client |
We do |
You do, and we invoice your firm |
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Best for |
Clients who need lots of hands-on support and contact |
Firms who want to keep the client relationship fully in-house |
Either way, you get files that are tidy, reconciled and ready when you need them. No fixed fees or minimum hours, just a simple hourly rate for the work that needs doing.
What we take care of
• Monthly bookkeeping — reconciliations, coding, accounts payable and receivable
• Xero file clean-ups — getting messy or neglected files back on track
• Payroll — Xero Payroll and iPayroll, including leave audits
• Job costing and inventory — WorkflowMAX, Unleashed, Fergus and Cin7 help
• Ecommerce integrations — Shopify, Stripe, PayPal and AfterPay set up and reconciled
• Xero systems consulting — reviewing how a client’s apps connect and fixing what isn’t working
• Training — helping your client’s own staff run their systems with confidence
• Credit control — friendly follow-ups on overdue invoices
Got a client whose systems need some attention?
We’re happy to look at a client file and give you our recommendations. Often the systems a client already has are better than they think. They just need the right support.